How to make the most out of your CMMS software

Taking care of your equipment is the most basic aspects of running a manufacturing facility successfully. Today’s digital world will help us in making this task as simple and easy as possible. I am talking about CMMS softwares. It has been one of the most ideal options out there to help you manage your maintenance requirements with the help of your computers and the internet.

What is CMMS?

Well, if you are from the industry, you’ll probably know that CMMS stands for Computerised Maintenance Management System. It is also sometimes referred to as EAM – Enterprise Asset management.


The tool enables you to plan, manage, schedule and track the various maintenance requirements you may have regarding your facility. It covers a wide array of functions such as facilities, assets, equipment or vehicles. A CMMS software will serve as the centralised database where you will be able to access all the information that is related to your assets. You should also be able to monitor and store all the important maintenance activities in a central location.

Getting the most out of your CMMS

You should be able to take care of various factors so that the you will be able to get the best out of your chosen CMMS tool. You may need to follow a few basic guidelines  regarding that–

Data. Data. Data. – CMMS tools work best when they have enough data to process. To make sure that the proper performance will be achieved, you need to get data properly fed into the system, periodically.

TrainingCMMS is little complicated for the unassuming user. However, providing proper education or training about the technology can greatly improve the user experience. On top of this, training will definitely help improve the efficiency of the program in the long run.

Planning and Scheduling – Having the software installed and having it running alone will not magically give you the desired results. You will need to make sure that the plan and schedule generated by the software is adhered to. The software will be able to guide you on the proper maintenance practices, but actually doing it on ground would require you have a proper maintenance team that’s up to the task.

Proper audits at regular intervals – Conducting periodic audits will help you make sure that the software is being adhered to properly for the preventive maintenance to work. Do not forget that CMMS is a very important important asset in your hands and you will be able to reap tremendous benefits from it, if you could use it wisely.


I hope this article was useful for you to learn more about the some of the most important things to consider before getting yourself a computerized maintenance management system and how you can use it for the growth of your business. There are so many possibilities that are unlocked with the help of this. Make the most out of it. If you have any doubts with regards to this, let us know through the comments and we will be glad to help you out. If you have any suggestions regarding how we can improve the article, let us know them through the comments as well for us to improve.

Do you have any other reservations against trying out a CMMS solution for your business? Are you using any other CMMS solution at the moment? If you are already using one, what is your experience with it and how has the results been so far? What do you think about the workflows and processes associated with it?  Let us know through the comments and we would love to discuss about it with you.

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